Add Org Members

You can add additional members to your organization to help out with managing it. All members can view the Members page, but only Owners can invite members, edit roles, remove members, or see pending invites.

Inviting Members

Select the Invite Staff button to add more staff to your organization. Search for XP Network users by username, or enter one or more email addresses (you can paste a list), and select the roles you wish to grant them. Choose at least one role. Everyone you add in one go gets the same roles.

Upon selecting Send Invites, existing XP Network users, whether picked by username or by their account email, are added right away with their roles, without an email. If an email address is not linked to an account on XP Network, that person will receive an email inviting them to join. Once they sign up with that email address and verify it, they join with the roles you picked. Invites don’t expire.

Invites that haven’t been accepted appear in the list as “Invite sent, not accepted”. Select the trash icon, then Revoke, to cancel one, or invite the same email again to change its roles and resend the email.

Your plan sets how many members your organization can have. At the limit, you can’t add existing XP Network users. You can still send email invites, but if the organization is full when the person verifies their email, they won’t join. Once you have room, invite them again.

Managing Members

To change a member’s roles, check or uncheck the role boxes in their row. Changes save immediately. You can’t change your own roles.

To remove a member, select the trash icon in their row, then Remove. You can’t remove yourself, and an organization always keeps at least one Owner.

Use the search box and the Role and Sort filters to find members. Pending invites are hidden while you search or filter by role.

Member Roles

Owner	Has full access to the organization Hub, including Profile, Payments, and Subscription, and can invite and remove members and edit roles
Member	A basic membership with no management permissions
League Organizer	Can create and manage leagues and league events for your organization
Event Organizer	Can manage your organization’s events
Journalist	Has access to the Mailing List and can post updates for your organization
Analyst	Can view organization analytics
Treasurer	Can create and unlock achievements/items for users, and can transfer XP from your organization to users
Quest Organizer	Can create and edit Quests, and can scan users to complete their Quest steps
Quest Scanner	Can scan users to complete their Quest steps

Note

Members may need to refresh the page, or wait a couple of minutes, before new roles show up.

Expand Member Role Capabilities above the member list to see a full permissions matrix.

Events Under Your Organization

Any member of your organization can select it in the Organization picker when creating an event, as long as your plan is active. Only Owners and League Organizers can create league events. Published events that aren’t private show up on your organization’s Events tab. If your organization has Stripe set up under Payments, organizers can create paid tickets for those events, and ticket sales are paid out to your organization’s connected Stripe account.